Team Access: Control permissions of a gallery on a company-wide level.

Team Members: You can control the permissions of individual team members. This is helpful if you want to override team-level permissions for specific team members.

External Guests Invite external collaborators (i.e., freelancers and clients). Inviting guests is more secure than sharing a link because you can manage their permission individually, and they need a Picflow account.

User Groups: Assign permissions to a group of members (Enterprise Only).

Public – Anyone with the link can access the gallery.

Protected – Anyone with the link and the password can access the gallery.

Private – Only people added as collaborators can access.

Visitors are one-time Picflow users, not part of a team or organization. Visitors are perfect for quick sharing, instant collaboration, or one-off proofing. Visitors can only access public galleries shared with them via the gallery link. Visitors don't have to be registered with Picflow and can access public galleries without a Picflow account.

Guests are occasional Picflow users who are not part of your team. Guests are perfect for infrequent collaboration in private galleries. You can provide access to a registered user and change their permissions anytime.

Members are full team participants for ongoing collaboration. Members can access all galleries shared with them in a team. They have full access to the plan features and can create their own galleries and upload content.