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Gallery Sharing & Permissions
Gallery Sharing & Permissions

Learn how you can share content in Picflow.

Updated over a week ago

Picflow offers multiple sharing options with different permissions, so you can granularly control who can access your content.

Share modal with the active collaborators showing members and the option to invite new members


Manage how content is accessible to your team members and invite external gallery members as guests. By default, each gallery is visible to all team members. You can also hide specific galleries from your team.

  • Team Access: Control permissions of a gallery on a company-wide level.

  • Team Members: You can control the permissions of individual team members. This is helpful if you want to override team-level permissions for specific team members.

  • External Guests Invite external collaborators (i.e., freelancers and clients). Inviting guests is more secure than sharing a link because you can manage their permission individually, and they need a Picflow account.

  • User Groups: Assign permissions to a group of members (Enterprise Only).

Share modal with the active gallery link tab showing access settings and the option to copy the gallery link.

Gallery Link

You can share a Picflow gallery with anyone by sending them a secure link. You can add a password or completely restrict link access for private projects. Visitors accessing a gallery link don't need a Picflow account.

  • Public – Anyone with the link can access the gallery.

  • Protected – Anyone with the link and the password can access the gallery.

  • Private – Only people added as collaborators can access.

Share modal with the active embed code tab showing embed settings and the option to copy the embed code.

Embed Gallery

You can embed a Picflow gallery on your website using the embed code.

Best-Practices for Sharing

Decide how frequently and to what extent you wish to collaborate so you can invite users using the correct method:

  • Visitors are one-time Picflow users, not part of a team or organization. Visitors are perfect for quick sharing, instant collaboration, or one-off proofing. Visitors can only access public galleries shared with them via the gallery link. Visitors don't have to be registered with Picflow and can access public galleries without a Picflow account.

  • Guests are occasional Picflow users who are not part of your team. Guests are perfect for infrequent collaboration in private galleries. You can provide access to a registered user and change their permissions anytime.

  • Members are full team participants for ongoing collaboration. Members can access all galleries shared with them in a team. They have full access to the plan features and can create their own galleries and upload content.

Questions or suggestions? Get in touch!

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